AI Policy Packs

Independent, maintained and academy schools in England and international schools elsewhere are being asked to publish a defensible AI acceptable-use policy quickly. Each pack contains the structure, the templates and the compliance language a school needs to adapt, approve and publish a working policy without starting from a blank page.

Which AI policy pack is right for your school?

Choose the edition for your school's setting. Each is a separate one-off purchase, with no software subscription required. Prices exclude VAT, added at checkout where applicable.

AI policy pack editions, intended schools and prices excluding VAT
EditionSchool settingPrice
England Independent EditionFor independent schools in England€97
England Maintained & Academies EditionFor maintained schools, academies, and trusts in England€97
EU & EEA EditionFor international schools located in the EU and EEA€147
International EditionFor international schools outside the EU and EEA€147

These editions cover different settings from the software offer. Adapt the documents to your school, then complete your own review and approval process before using them.

Guidance to verify against the source, not a guarantee of compliance.

AI Policy Pack

England Independent Edition

For independent schools in England

€97

excl. VAT, added at checkout where applicable

Version 3.0 (September 2026)

What is included

  • Acceptable use policy template for staff and pupils
  • Safeguarding and implementation framework aligned to DfE guidance
  • Structured AI readiness audit and leadership vision statement
  • Editable Word DPIA form and approved AI tools register
  • Incident report form and student acceptable use agreement
  • Governor approval and document control framework
Full contents

Part A — Artificial Intelligence Acceptable Use Policy

  1. Policy Statement
  2. Purpose
  3. Scope
  4. Definitions
  5. Governance and Accountability
  6. Mandatory Requirements
  7. Staff Use of AI
  8. Pupil Use of AI
  9. Training Requirements
  10. Equality and Bias
  11. Filtering and Monitoring
  12. Incident Reporting
  13. Sanctions and Enforcement
  14. Review and Monitoring
  15. Legal and Regulatory Framework
  16. Relationship to Part B
  17. Approval and Signatures

Part B — Safeguarding & Implementation Pack

  1. Introduction and Purpose
  2. Governance and Accountability
  3. Approved AI Tools and Procurement
  4. Safeguarding and Online Safety
  5. Staff Use of AI
  6. Student Use of AI
  7. Staff Training and CPD
  8. Equality, Bias, and Inclusion
  9. Review, Audit, and Continuous Improvement
  10. Implementation Roadmap

Implementation Tools

  • Appendix A — Approved AI Tools Register
  • Appendix B — Data Protection Impact Assessment (DPIA)
  • Appendix C — AI Incident Report Form
  • Appendix D — AI Readiness Audit Checklist
  • Appendix E — Leadership AI Vision Statement
  • Appendix F — Student AI Acceptable Use Agreement
  • Appendix G — Document Control and Related Resources
Buy now

AI Policy Pack

England Maintained & Academies Edition

For maintained schools, academies, and trusts in England

€97

excl. VAT, added at checkout where applicable

Version 3.0 (September 2026)

What is included

  • Acceptable use policy template for staff and pupils
  • Safeguarding and implementation framework aligned to DfE guidance
  • Structured AI readiness audit and leadership vision statement
  • Editable Word DPIA form and approved AI tools register
  • Incident report form and student acceptable use agreement
  • Governing body and trust board approval framework
Full contents

Part A — Artificial Intelligence Acceptable Use Policy

  1. Policy Statement
  2. Purpose
  3. Scope
  4. Definitions
  5. Governance and Accountability
  6. Mandatory Requirements
  7. Staff Use of AI
  8. Pupil Use of AI
  9. Training Requirements
  10. Equality and Bias
  11. Filtering and Monitoring
  12. Incident Reporting
  13. Sanctions and Enforcement
  14. Review and Monitoring
  15. Legal and Regulatory Framework
  16. Relationship to Part B
  17. Approval and Signatures

Part B — Safeguarding & Implementation Pack

  1. Introduction and Purpose
  2. Governance and Accountability
  3. Approved AI Tools and Procurement
  4. Safeguarding and Online Safety
  5. Staff Use of AI
  6. Student Use of AI
  7. Staff Training and CPD
  8. Equality, Bias, and Inclusion
  9. Review, Audit, and Continuous Improvement
  10. Implementation Roadmap

Implementation Tools

  • Appendix A — Approved AI Tools Register
  • Appendix B — Data Protection Impact Assessment (DPIA)
  • Appendix C — AI Incident Report Form
  • Appendix D — AI Readiness Audit Checklist
  • Appendix E — Leadership AI Vision Statement
  • Appendix F — Student AI Acceptable Use Agreement
  • Appendix G — Document Control and Related Resources
Buy now

AI Policy Pack

EU & EEA Edition

For international schools located in the EU and EEA

€147

excl. VAT, added at checkout where applicable

Version 3.0 (September 2026)

What is included

  • Acceptable use policy template for staff and students
  • EU AI Act deployer duties set out as school rules: AI literacy, prohibited practices, transparency, and the high-risk timetable
  • EU GDPR data protection with member state age-of-consent and authority records
  • Structured AI readiness audit and leadership vision statement
  • Editable Word DPIA form and approved AI tools register with EU AI Act risk classification
  • Incident report form, student acceptable use agreement, and board approval framework
Full contents

Part A — Artificial Intelligence Acceptable Use Policy

  1. Policy Statement
  2. Purpose
  3. Scope
  4. Definitions
  5. Regulatory Alignment
  6. Governance and Accountability
  7. Mandatory Requirements
  8. Staff Use of AI
  9. Student Use of AI
  10. Training Requirements
  11. Equality, Bias, and Inclusion
  12. EU AI Act Compliance
  13. Filtering and Monitoring
  14. Incident Reporting
  15. Sanctions and Enforcement
  16. Review and Monitoring
  17. Legal and Regulatory Framework
  18. Relationship to Part B
  19. Approval and Signatures

Part B — Safeguarding & Implementation Pack

  1. Introduction and Purpose
  2. Governance and Accountability
  3. Approved AI Tools and Procurement
  4. Safeguarding and Online Safety
  5. Staff Use of AI
  6. Student Use of AI
  7. Staff Training and CPD
  8. Equality, Bias, and Inclusion
  9. Review, Audit, and Continuous Improvement
  10. Implementation Roadmap

Implementation Tools

  • Appendix A — Approved AI Tools Register
  • Appendix B — Data Protection Impact Assessment (DPIA)
  • Appendix C — AI Incident Report Form
  • Appendix D — AI Readiness Audit Checklist
  • Appendix E — Leadership AI Vision Statement
  • Appendix F — Student AI Acceptable Use Agreement
  • Appendix G — Document Control and Related Resources
Buy now

AI Policy Pack

International Edition

For international schools outside the EU and EEA

€147

excl. VAT, added at checkout where applicable

Version 3.0 (September 2026)

What is included

  • Acceptable use policy template for staff and students
  • Host country AI and data regulation section with worked examples across the Gulf, Asia and the Americas
  • Structured AI readiness audit and leadership vision statement
  • Editable Word DPIA form and approved AI tools register
  • Incident report form and student acceptable use agreement
  • School board approval and document control framework
Full contents

Part A — Artificial Intelligence Acceptable Use Policy

  1. Policy Statement
  2. Purpose
  3. Scope
  4. Definitions
  5. Regulatory Alignment
  6. Governance and Accountability
  7. Mandatory Requirements
  8. Staff Use of AI
  9. Student Use of AI
  10. Training Requirements
  11. Equality, Bias, and Inclusion
  12. Host Country AI and Data Regulation
  13. Filtering and Monitoring
  14. Incident Reporting
  15. Sanctions and Enforcement
  16. Review and Monitoring
  17. Legal and Regulatory Framework
  18. Relationship to Part B
  19. Approval and Signatures

Part B — Safeguarding & Implementation Pack

  1. Introduction and Purpose
  2. Governance and Accountability
  3. Approved AI Tools and Procurement
  4. Safeguarding and Online Safety
  5. Staff Use of AI
  6. Student Use of AI
  7. Staff Training and CPD
  8. Equality, Bias, and Inclusion
  9. Review, Audit, and Continuous Improvement
  10. Implementation Roadmap

Implementation Tools

  • Appendix A — Approved AI Tools Register
  • Appendix B — Data Protection Impact Assessment (DPIA)
  • Appendix C — AI Incident Report Form
  • Appendix D — AI Readiness Audit Checklist
  • Appendix E — Leadership AI Vision Statement
  • Appendix F — Student AI Acceptable Use Agreement
  • Appendix G — Document Control and Related Resources
Buy now

How purchase works

Choose your edition and pay securely by card; payment is handled by Stripe. Prices exclude VAT, which is calculated at checkout based on your school's country; VAT-registered schools can enter their VAT number at checkout. Your pack is available to download immediately after payment as an editable Word document, licensed to your school. If your school would rather pay by invoice or purchase order, write to admin@eduop.com and we will arrange it.

Need more than a policy?

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The Head's Companion tracks every statutory duty your school carries, including the policies these packs help you publish, with a 21-day free trial and no card required. Schools that need implementation support or bespoke compliance work engage the advisory practice at Education Options.

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